Job Description
Are you an organized and detail-driven professional seeking an administrative role with a focus on invoicing? Aver Asia, a reputable company based in Joo Koon, West Region, is looking for an Admin Assistant (Invoicing) to join our team. In this full-time position, you will play a crucial role in ensuring the smooth operation of billing and accounts receivable processes.
As our Admin Assistant (Invoicing), your primary responsibility will be to generate and issue invoices, credit notes, and statements of account accurately and on time. You will work closely with our Sales Team to verify billing information and resolve any discrepancies that may arise. This collaboration is key to maintaining excellent customer relationships and financial accuracy.
In addition to invoicing tasks, you will support the administration of accounts receivable, including monitoring payments and following up on overdue accounts. You will assist the finance department with month-end closing activities, ensuring all invoices are properly recorded and reconciled. Your diligent record-keeping and ability to manage multiple tasks will contribute directly to the efficiency of our operations.
We are looking for a candidate who possesses strong Excel skills, a high level of accuracy, and the ability to communicate effectively. Experience with accounting software is advantageous but not mandatory; we are willing to train the right candidate. At Aver Asia, we promote a supportive working environment where you can grow your skills and advance your career.
If you have a minimum of 1 year of administrative experience and are ready to take on a challenging yet rewarding role, we encourage you to apply today. Join Aver Asia and become a valued member of our team in Joo Koon.
Responsibilities
- Generate and issue invoices, credit notes (CN), and statements of account (SOA) in a timely and accurate manner
- Coordinate with the Sales Team to ensure billing accuracy and resolve any discrepancies promptly
- Monitor accounts receivable and follow up on outstanding payments
- Maintain and update customer billing information in the system
- Assist in month-end closing activities and prepare supporting reports
- Support the finance department with ad hoc administrative tasks as needed
- Ensure compliance with company policies and accounting procedures
Qualifications
- Minimum GCE 'O' Level or equivalent certification
- At least 1 year of experience in an administrative role, preferably with invoicing or billing duties
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Good numerical skills and attention to detail
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
- Experience with accounting software (e.g., QuickBooks, SAP) is an advantage