Job Description
Excel Chemical Trading Sdn Bhd is a well‑established leader in the Malaysian chemical trading industry, supplying a comprehensive range of industrial chemicals and solutions to diverse sectors. Due to continued growth, we are looking for a detail‑oriented and proactive Admin Clerk to join our dynamic office team in Setia Alam, Selangor.
In this role, you will play a critical part in maintaining the smooth day‑to‑day operations of our head office. Your primary responsibilities will include accurate data entry of Goods Received Notes (GRN), meticulous filing and documentation management, and light HR support such as maintaining employee attendance and leave records. You will also be the first point of contact for visitors and calls, ensuring a professional and welcoming environment.
The ideal candidate thrives in a fast‑paced setting, possesses strong organisational skills, and can juggle multiple tasks without compromising accuracy. We offer a supportive work culture, opportunities for professional development, and a competitive salary package for the right individual.
Responsibilities
- Accurately enter and update Goods Received Note (GRN) data in the company ERP system.
- Maintain organized filing and documentation, ensuring easy retrieval and compliance with company standards.
- Provide HR support by keeping employee records, tracking attendance, and assisting with leave administration.
- Handle incoming calls, emails, and visitor inquiries with professionalism and courtesy.
- Coordinate with internal departments to streamline office workflows, procurement of office supplies, and logistics.
- Perform routine administrative tasks such as word processing, spreadsheet management, and data reconciliation.
- Assist in inventory monitoring and generate basic reports as required.
- Ensure adherence to company policies, safety guidelines, and procedural compliance at all times.
Qualifications
- Minimum SPM/equivalent qualification; a certificate or diploma in Business Administration or related field is advantageous.
- Prior experience in an administrative or clerical role will be an added advantage.
- Proficient in Microsoft Office applications (Word, Excel, Outlook) and comfortable with basic data entry tasks.
- Familiarity with ERP or accounting software (e.g., SAP, Oracle) is a plus but not mandatory.
- Strong organisational and time‑management skills with the ability to prioritize effectively.
- Excellent communication and interpersonal abilities to interact with colleagues and external parties.
- Detail‑oriented with a high level of accuracy in handling information.
- Self‑motivated, proactive, and capable of working both independently and collaboratively within a team.