Job Description
Job Overview
We are inviting applications for the position of Admin Executive on a 6-month contract. Based in the accessible industrial estate of Pioneer in the West Region of Singapore, this role is ideal for an all-rounder who can seamlessly juggle office administration, human resources, and accounting functions. If you are meticulous, independent, and ready to add immediate value, this is the role for you!
About the Role
As the Admin Executive, you will be reporting to the management team and supporting the day-to-day operations of the office. You will take full ownership of the administrative functions, ensuring all HR processes from talent acquisition to payroll are executed smoothly. Additionally, you will handle the company's accounts operations, ensuring timely and accurate processing of invoices and payments.
One Vogue Pte. Ltd. is looking for a dedicated professional who is not afraid to roll up their sleeves. Your versatility and proactive attitude will be highly valued as you contribute to the overall efficiency and success of the business.
Key Responsibilities
- Manage full spectrum of office administration to optimize operational efficiency.
- Handle HR functions including payroll processing, recruitment, onboarding, and work pass applications.
- Oversee accounts operations, focusing on invoicing, payments, and bank reconciliation.
- Maintain and update employee records, company documentation, and filing systems.
- Coordinate with external vendors, government agencies, and internal stakeholders.
- Assist in the preparation of monthly reports, presentations, and financial summaries.
- Provide general administrative and clerical support to the management team.
- Ensure compliance with local statutory requirements and company policies.
Qualifications & Requirements
- Diploma or Degree in Business Administration, Human Resources, Accountancy, or equivalent.
- At least 2 years of working experience in a similar multi-faceted Admin / HR / Accounts role.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) is mandatory.
- Experience with payroll software (e.g., InfoTech, Times) and accounting systems (e.g., QuickBooks) is a strong advantage.
- Strong organizational skills and the ability to prioritize tasks effectively.
- Excellent interpersonal and communication skills.
- Meticulous, detail-oriented, and able to maintain strict confidentiality.
- Singaporeans and PR holders are encouraged to apply. Immediate starters preferred.
Offer
Salary: $3,500 – $4,200 per month (commensurate with experience)
Location: Pioneer, West Region (Company transport may be available)
Employment Type: Full-time, Contract (6 months)
Benefits: Annual leave, medical benefits, and a supportive work culture.
Responsibilities
- Manage full spectrum of office administration to optimize operational efficiency.
- Handle HR functions including payroll processing, recruitment, onboarding, and work pass applications.
- Oversee accounts operations, focusing on invoicing, payments, and bank reconciliation.
- Maintain and update employee records, company documentation, and filing systems.
- Coordinate with external vendors, government agencies, and internal stakeholders.
- Assist in the preparation of monthly reports, presentations, and financial summaries.
- Provide general administrative and clerical support to the management team.
- Ensure compliance with local statutory requirements and company policies.
Qualifications
- Diploma or Degree in Business Administration, Human Resources, Accountancy, or equivalent.
- At least 2 years of working experience in a similar multi-faceted Admin / HR / Accounts role.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) is mandatory.
- Experience with payroll software (e.g., InfoTech, Times) and accounting systems (e.g., QuickBooks) is a strong advantage.
- Strong organizational skills and the ability to prioritize tasks effectively.
- Excellent interpersonal and communication skills.
- Meticulous, detail-oriented, and able to maintain strict confidentiality.
- Singaporeans and PR holders are encouraged to apply. Immediate starters preferred.