Job Description
As an Admin Executive at PERSOL, you will play a key role in ensuring the smooth day‑to‑day operation of our office in the Old Klang Road area of Kuala Lumpur. Your primary responsibilities will include maintaining comprehensive filing systems, both physical and digital, processing incoming and outgoing correspondence, and supporting the management team with scheduling and travel arrangements.
You will be responsible for handling data entry tasks, updating spreadsheets, and preparing basic reports, ensuring accuracy and timeliness in all administrative activities. Coordinating meetings, conference calls, and internal events will require strong organizational skills, while maintaining confidentiality of sensitive information will be essential to uphold trust within the organization.
The ideal candidate thrives in a structured environment, enjoys repetitive tasks, and prefers limited stakeholder interaction, allowing you to focus on delivering high‑quality back‑office support. This position offers exposure to various business functions and the opportunity to develop your expertise in office administration.
Join our dynamic team and contribute to a collaborative workplace where your attention to detail and proactive approach will make a tangible difference.
Responsibilities
- Maintain accurate filing systems (physical and electronic) and ensure timely retrieval of documents.
- Process and manage incoming and outgoing correspondence, including emails, memos, and reports.
- Coordinate with internal departments to schedule meetings, travel arrangements, and events.
- Provide administrative support to senior management, including calendar management and task follow‑up.
- Handle data entry, spreadsheet updates, and basic bookkeeping tasks with precision.
- Ensure compliance with company policies and procedures, maintaining confidentiality of sensitive information.
Qualifications
- Minimum SPM/Diploma in Business Administration, Office Management, or a related field.
- At least 1–2 years of experience in an administrative or clerical role.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic office equipment.
- Strong organizational and time‑management skills, with keen attention to detail.
- Excellent written and verbal communication skills in English (Bahasa Malaysia is an advantage).
- Ability to work independently and as part of a team, handling repetitive tasks efficiently.