Job Description
Are you a highly organized, proactive, and detail-oriented individual looking to make a significant impact in a dynamic office environment? Private Advertiser is seeking a dedicated Admin Officer to become an integral part of our team in Serdang, Selangor. This full-time role offers a fantastic opportunity to leverage your administrative expertise and contribute to the smooth and efficient running of our daily operations.
As our Admin Officer, you will be the backbone of our administrative functions, ensuring that everything from record-keeping to communication flows seamlessly. We are looking for someone who thrives in a fast-paced setting, possesses exceptional multitasking abilities, and is committed to maintaining a professional and supportive workplace. If you are passionate about administrative excellence and eager to take on a pivotal role where your contributions are valued, we encourage you to apply!
Join a team where your organizational skills and attention to detail will directly support our success and foster an environment of productivity and collaboration. This is more than just a job; it's a chance to grow your career and become a key player in our operations in Serdang.
Responsibilities
- Manage and maintain accurate office records, documents, and databases, ensuring proper filing and easy retrieval.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, directing them to the appropriate personnel.
- Coordinate and schedule appointments, meetings, and conferences, including preparing necessary materials and managing room bookings.
- Oversee office supply inventory, placing orders, and ensuring all necessary materials are available for smooth operations.
- Assist with basic accounting tasks such as processing invoices, managing petty cash, and reconciling expenses.
- Provide general administrative support to various departments, including data entry, report generation, and presentation preparation.
- Ensure the office environment is tidy, organized, and conducive to productivity.
- Liaise with vendors, service providers, and building management for office maintenance and repairs.
Qualifications
- Minimum of a High School Diploma or equivalent; a Diploma or Degree in Business Administration, Office Management, or related field is preferred.
- Proven experience (1-3 years) as an Admin Officer, Administrative Assistant, or similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
- Excellent verbal and written communication skills in English and Bahasa Malaysia.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- High level of accuracy and attention to detail.
- Ability to work independently with minimal supervision and collaboratively within a team.
- Proactive, resourceful, and a problem-solver with a positive attitude.