Job Description
Rider Levett Bucknall (RLB) is a global independent construction consultancy known for delivering exceptional value to clients worldwide. We are currently seeking a highly organized and proactive Admin Officer to join our growing team in Pasig City, Metro Manila. This role is critical to ensuring the seamless operation of our office, supporting day-to-day administrative functions and enabling our professionals to focus on delivering excellence.
As an Admin Officer, you will be responsible for overseeing daily office operations, maintaining efficient administrative processes, and providing comprehensive support to various departments. Your duties will include managing schedules, coordinating meetings, handling correspondence, maintaining filing systems, and liaising with vendors. You will also assist in preparing reports, presentations, and documentation that facilitate smooth project workflows.
We are looking for a candidate who thrives in a fast-paced environment, possesses excellent organizational and communication skills, and demonstrates a strong attention to detail. If you are dedicated to operational efficiency and want to contribute to a forward-thinking company with a global footprint, we encourage you to apply.
Responsibilities
- Manage daily office operations, ensuring all administrative tasks are completed accurately and on time.
- Coordinate executive and team schedules, including appointments, meetings, and travel arrangements.
- Handle all forms of correspondence (email, phone, mail) and direct inquiries appropriately.
- Maintain and organize physical and electronic filing systems for easy retrieval of documents.
- Monitor office supply inventory, place orders, and liaise with vendors for procurement and servicing.
- Assist in preparing internal reports, presentations, and meeting minutes.
- Support HR and finance teams with data entry, record keeping, and document processing.
- Ensure compliance with company policies and uphold confidentiality standards.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum 2–3 years of experience in an administrative role, preferably in a corporate or consultancy environment.
- Excellent verbal and written communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office software.
- Strong organizational and time-management abilities with keen attention to detail.
- Ability to handle sensitive information with discretion and professionalism.
- Proactive problem-solving skills and the ability to work independently or as part of a team.
- Familiarity with construction or consultancy operations is an advantage.