Job Description
We are currently seeking a proactive, highly organized, and motivated Admin & Operations Executive to join our growing team in Kota Laksamana, Melaka. This is a fantastic opportunity for an individual who thrives in a dynamic environment and is passionate about ensuring business operations run seamlessly.
As the backbone of our daily operations, you will take ownership of a wide variety of administrative and operational tasks. Your role will be critical in streamlining workflows, supporting our management team, and fostering a productive office culture. You will coordinate schedules, manage office supplies, handle correspondence, assist in basic financial record keeping, and ensure that all operational activities comply with company standards.
We value employees who take initiative. In this role, you will have the chance to contribute ideas for improving our administrative systems and processes. You will work closely with cross-functional teams to support projects, events, and daily office needs. Success in this role requires strong multitasking abilities, excellent communication skills, and a high level of proficiency in Microsoft Office Suite or Google Workspace. Experience with cloud-based project management tools or accounting software is a plus.
If you are a reliable, solution-oriented professional looking to establish a long-term career with a supportive employer in Melaka, we want to hear from you. Join us in building an efficient and positive work environment where your contributions make a direct impact on the company's success.
Responsibilities
- Manage and oversee daily office administrative tasks and operational workflows to ensure maximum efficiency.
- Coordinate schedules, meetings, and travel arrangements for management and staff.
- Maintain accurate company records, databases, and filing systems (both physical and digital).
- Handle incoming and outgoing correspondence, including emails, calls, and mail.
- Monitor and replenish office supplies and equipment, managing vendor relationships and procurement.
- Assist in basic financial administrative tasks such as invoicing, expense tracking, and payment processing.
- Support HR functions including onboarding of new employees and maintenance of personnel records.
- Ensure compliance with company policies and local regulations in all operational activities.
Qualifications
- Diploma or Bachelor's Degree in Business Administration, Management, or a related field.
- Minimum 1-2 years of experience in an administrative or operations support role.
- Excellent command of English and Bahasa Malaysia (both written and spoken).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Detail-oriented, proactive, and able to work independently with minimal supervision.
- Possess a positive attitude, strong work ethic, and excellent interpersonal skills.
- Immediate availability or short notice period is highly preferred.