Job Description
Join Toyo Ink as an Administration Assistant and become a valued member of a supportive and collaborative team. Based in Joo Koon, West Region, you’ll help keep the office running smoothly and contribute to efficient processes across departments. This role offers hands-on learning opportunities, a friendly workplace culture, and chances to grow along with the business.
As an Administration Assistant, you’ll be the backbone of daily operations, providing essential administrative support, coordinating scheduling, handling correspondence, maintaining records, and assisting with customer service tasks. You’ll work with a range of stakeholders and gain exposure to office systems and best practices that keep our operations organized and compliant. The role is ideal for organized, proactive individuals who enjoy solving problems and helping others stay productive in a fast-paced environment.
Why Toyo Ink? We offer a collaborative team, clear path for development, and a culture that values reliability, initiative, and teamwork. If you take pride in accuracy, enjoy multitasking, and want a role with real impact, you’ll find your fit here.
Key benefits include a competitive salary, full-time stability, opportunities for upskilling, and a positive work-life balance. You’ll receive training on our office systems, document management, and customer service standards, with room to take on additional responsibilities as you grow with the company.
Responsibilities
- Coordinate daily administrative tasks to ensure office efficiency and accuracy
- Handle correspondence, including mail, emails, and phone inquiries with professionalism
- Manage calendars, scheduling, and meeting room bookings; arrange travel and accommodations when needed
- Maintain organized digital and physical filing systems and ensure document control
- Assist with data entry, basic reporting, and support for monthly reconciliations or budgeting tasks
- Support onboarding of new hires or visitors and coordinate office supply management
- Collaborate with cross-functional teams to support project administration and process improvements
- Provide friendly, proactive support to colleagues and internal customers to sustain a positive work environment
Qualifications
- Secondary education or equivalent; a Diploma in Business Administration or related field is a plus
- 1–2 years of relevant administrative or office support experience
- Strong proficiency in MS Office (Word, Excel, Outlook) and basic office software
- Excellent organizational skills and attention to detail
- Good communication and interpersonal skills with a customer-service mindset
- Ability to multitask, prioritize, and work independently as well as in a team
- Professional, proactive, and reliable with a strong sense of responsibility
- English proficiency; additional languages are a bonus