Job Description
We are looking for a highly organized and proactive Administrative Assistant to support our operations at our Quezon City office. As a key member of the team, you will be the backbone of our daily functions, ensuring smooth workflows and efficient communication across departments. This is a full-time, on-site role where you will have the opportunity to work in a dynamic environment and contribute to the success of our administrative operations.
In this position, you will handle a variety of tasks ranging from scheduling and correspondence to data management and office coordination. We value attention to detail and professional communication. If you are a self-starter with a strong command of office tools and a desire to grow within a supportive organization, we encourage you to apply.
Responsibilities
- Manage incoming and outgoing communications, including emails, phone calls, and internal correspondence.
- Coordinate schedules and appointments for management and staff, ensuring calendars are up to date.
- Maintain and organize physical and digital filing systems for easy retrieval of documents.
- Prepare meeting agendas, take minutes, and compile reports as required by leadership.
- Assist in the procurement of office supplies and manage inventory levels.
- Perform accurate data entry tasks and maintain employee records with confidentiality.
- Support the team with ad-hoc administrative tasks to ensure efficient office operations.
Qualifications
- High School Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
- Proven experience in an administrative role (minimum 1-2 years preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills in English.
- Strong organizational and time management abilities.
- Ability to work independently and collaboratively as part of a team.