Job Description
Are you an organized, detail-oriented professional looking to launch or advance your career in a legal environment? Gammad Law Office is currently seeking a dedicated Administrative Assistant to join our growing team in Inchican, Cavite. We pride ourselves on a culture defined by personal growth, mutual trust, and collaborative teamwork.
As an Administrative Assistant, you will play a pivotal role in ensuring our daily operations run smoothly. You will be the first point of contact for our clients, providing professional support that reflects the excellence and integrity of our firm. If you thrive in a fast-paced environment where your contributions are valued and you are passionate about providing top-tier administrative support, we invite you to apply.
Responsibilities
- Manage front-desk operations, including greeting clients and handling incoming inquiries via phone, email, and in-person.
- Maintain organized physical and digital filing systems for legal documents and client case files.
- Coordinate scheduling for attorneys, including meetings, court appearances, and client consultations.
- Prepare, draft, and proofread legal correspondence, memos, and routine legal documents.
- Oversee office supply inventory and coordinate with vendors to ensure smooth facility operations.
- Assist in the preparation of billing statements and basic bookkeeping tasks.
- Support legal staff with data entry, research, and documentation retrieval as requested.
Qualifications
- Bachelor’s degree in Office Administration, Business Management, or a related field.
- At least 1-2 years of experience in an administrative or office support role, preferably in a law firm or professional service setting.
- Strong command of English and Filipino, with excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and digital document management tools.
- High level of integrity and ability to handle confidential information with strict discretion.
- Excellent organizational skills and the ability to multitask effectively under pressure.
- Professional demeanor and a proactive, customer-service-oriented mindset.