Job Description
Are you a highly organized and detail-oriented professional looking to make a meaningful impact in a dynamic sales environment? Our client, a reputable company in Angeles City, Pampanga, is seeking a dedicated Administrative Assistant to join their growing team. In this pivotal role, you will be the backbone of the sales department, ensuring seamless operations from initial client contact to post-sale follow-up.
As an Administrative Assistant, you will handle scheduling, order tracking, and coordination while providing exceptional support to the sales team. Your ability to multitask and communicate effectively will be key to maintaining client satisfaction and driving team efficiency. We are looking for someone who thrives in a fast-paced office setting and takes pride in delivering accurate, timely administrative support.
If you have strong organizational skills, a proactive attitude, and a passion for helping others succeed, this is the perfect opportunity to advance your career in administration and office support. Join us and become an integral part of a team that values professionalism, collaboration, and growth.
Responsibilities
- Manage and coordinate the daily schedule of the sales team, including appointments, meetings, and conference calls.
- Process and track incoming sales orders, ensuring accuracy and timely delivery to clients.
- Provide post-sale coordination by following up with customers, addressing inquiries, and resolving issues.
- Maintain organized filing systems (both digital and physical) for contracts, invoices, and client correspondence.
- Prepare and distribute sales reports, presentations, and correspondence as needed.
- Assist in preparing proposals, quotes, and marketing materials under the direction of sales managers.
- Liaise with other departments (e.g., logistics, finance) to ensure smooth order fulfillment and customer satisfaction.
- Handle incoming calls, emails, and messages, directing them to the appropriate team members.
Qualifications
- At least a High School Diploma or equivalent; Associate or Bachelor's degree in Business Administration or related field is a plus.
- 1-2 years of experience in an administrative or clerical role, preferably in a sales or customer service environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic computer skills.
- Excellent verbal and written communication skills in English; knowledge of local dialects is an advantage.
- Strong organizational and time-management abilities with keen attention to detail.
- Ability to work independently and as part of a team in a fast-paced setting.
- Professional demeanor and ability to handle confidential information with discretion.
- Willingness to work full-time on-site in Angeles City, Pampanga.