Job Description
Are you a highly organized professional with a passion for healthcare operations? We are seeking a dedicated Administrative Assistant to join our team in Camalig, Albay. In this pivotal role, you will be the backbone of our office, ensuring that our daily healthcare operations run seamlessly and efficiently. We are looking for an individual who is proactive, detail-oriented, and capable of managing administrative workflows in a fast-paced environment.
As our Administrative Assistant, you will act as the primary point of contact for office communications, document management, and scheduling. You will play a vital role in supporting our medical staff and ensuring that our operational standards are met with precision. If you thrive on organization and are committed to excellence in professional administrative support, we want to hear from you.
Responsibilities
- Manage daily office operations, including correspondence, filing, and data entry.
- Coordinate scheduling for healthcare staff and maintain accurate operational records.
- Prepare, proofread, and format professional documents, reports, and medical memos.
- Handle incoming calls, emails, and patient inquiries with high levels of professionalism and confidentiality.
- Monitor and manage office supplies, inventory, and equipment maintenance.
- Assist in the preparation of billing statements and financial tracking for healthcare services.
- Implement and improve office organizational systems to increase workflow efficiency.
- Ensure compliance with company protocols and local healthcare administrative regulations.
Qualifications
- Bachelor’s degree in Business Administration, Healthcare Management, or a related field.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
- Exceptional verbal and written communication skills in English and Filipino.
- Strong problem-solving abilities and the capacity to multitask in a busy environment.
- Proven ability to maintain strict confidentiality regarding patient and company information.
- Strong attention to detail and ability to meet deadlines consistently.
- Local residency in or near Camalig, Albay is highly preferred.