Job Description
Ginebra San Miguel, the Philippines' leading spirits company and a proud member of the San Miguel Corporation group, is seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Mandaluyong City. As a vital part of our office operations, you will be the backbone of our administrative functions, ensuring that daily tasks run smoothly and efficiently.
In this role, you will handle a variety of administrative and clerical tasks designed to support our growing operations. Your primary responsibilities will include meticulous document preparation, accurate filing and records management, efficient scheduling and calendar coordination, and professional client communication. We are looking for someone who takes initiative, thrives in a fast-paced environment, and is committed to providing exceptional administrative support.
Your contributions will directly impact the productivity of our team and the satisfaction of our clients. You will have the opportunity to work alongside industry professionals in a supportive and collaborative environment. Ginebra San Miguel values excellence, integrity, and innovation, and we are looking for an Administrative Assistant who embodies these values.
If you are a detail-oriented individual with a passion for organization and a desire to build a career with a top-tier company, we encourage you to apply today and take the next step in your professional journey with Ginebra San Miguel!
Responsibilities
- Prepare, proofread, and format correspondence, reports, memos, and other official documents.
- Organize and maintain a comprehensive filing system for both physical and electronic records, ensuring quick retrieval and data security.
- Manage executive and team calendars, schedule appointments, coordinate meetings, and handle travel arrangements.
- Serve as the primary point of contact for internal staff and external clients, handling inquiries and providing exceptional customer service.
- Monitor office supply inventory, place orders for necessary items, and ensure the office environment is well-stocked and organized.
- Assist in the preparation and collation of periodic reports and presentations for management review.
- Coordinate with different departments to facilitate seamless communication and workflow.
- Perform general clerical duties such as photocopying, scanning, faxing, and mail distribution.
Qualifications
- Graduate of a Bachelor's Degree in Business Administration, Office Management, or any related field.
- At least 1-2 years of experience as an Administrative Assistant, Office Clerk, or similar role. Fresh graduates with strong internship experience are also welcome to apply.
- Excellent command of the English language, both written and verbal, with strong communication skills.
- Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
- Strong organizational skills with the ability to multitask and prioritize workload effectively.
- Meticulous attention to detail and a high level of accuracy in all tasks.
- Ability to work independently with minimal supervision and as part of a team.
- Must be willing to work full-time on-site in Mandaluyong City.