Job Description
Cowpressocoffee is seeking a highly organized and detail-oriented Administrative Executive to support our dynamic operations. In this pivotal role, you will act as the central hub for our administrative and sales functions, ensuring seamless communication between our executive team and sales department. You will be responsible for managing complex calendars, coordinating travel arrangements, and preparing high-level correspondence.
As a key member of our office support team, you will assist with data entry, CRM management, and reporting. We are looking for a proactive individual who thrives in a fast-paced environment and is passionate about contributing to a company culture that values efficiency and coffee excellence. If you are an expert in time management and possess a professional demeanor, we want to hear from you.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate internal and external meetings.
- Prepare and edit correspondence, presentations, and reports with high attention to detail.
- Assist the Sales team with data entry, lead tracking, and maintaining the CRM system.
- Handle incoming communications, including phone calls and emails, routing inquiries appropriately.
- Coordinate travel arrangements and process expense reports in a timely manner.
- Organize office supplies and maintain a professional and efficient workspace.
- Support special projects and ad-hoc administrative requests as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration preferred.
- Proven experience in administrative or executive support roles, ideally within the service industry.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills with a professional tone.
- Exceptional organizational skills and the ability to prioritize multiple tasks effectively.
- Ability to maintain strict confidentiality and handle sensitive information with discretion.
- Strong problem-solving skills and a positive, team-oriented attitude.