Job Description
Are you a highly organized professional with a keen eye for detail? Temps and Staffers Inc. is currently seeking a proactive and efficient Administrative Secretary to join our growing team in Metro Manila. In this role, you will be the backbone of our daily office operations, ensuring that our workspace runs smoothly while providing essential support to our management and property teams.
The ideal candidate is someone who thrives in a fast-paced environment, possesses excellent communication skills, and has a natural ability to multitask. Whether you are managing complex documentation, coordinating office supplies, or assisting with property-related inquiries, your contribution will be vital to our organizational success. We offer a supportive work environment where your administrative expertise will be valued and rewarded.
Responsibilities
- Manage daily front-office operations, including call handling, email correspondence, and visitor reception.
- Maintain and organize physical and digital filing systems for company records and sensitive documents.
- Coordinate with vendors and building maintenance teams to ensure the office space is kept in optimal condition.
- Assist the management team with scheduling appointments, travel arrangements, and meeting logistics.
- Prepare, proofread, and distribute internal memoranda and reports.
- Monitor and replenish office supplies, ensuring cost-effective inventory management.
- Provide general property support and coordinate basic facility maintenance requests.
Qualifications
- Proven experience as an Administrative Secretary, Office Clerk, or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Exceptional verbal and written communication skills in both English and Filipino.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- High school diploma or equivalent; an Associate or Bachelor’s degree in Business Administration is a plus.
- Ability to maintain strict confidentiality regarding sensitive company and employee information.
- A proactive mindset with a keen attention to detail and problem-solving capabilities.