Job Description
Institut Jantung Negara (IJN) Sdn Bhd, Malaysia's premier and world-renowned cardiac care center, is seeking a highly skilled and dedicated Assistant Company Secretary to join our esteemed corporate affairs team. This pivotal role is fundamental in ensuring the highest standards of corporate governance, regulatory compliance, and board administration.
As the Assistant Company Secretary, you will be the linchpin in facilitating seamless board operations and managing the company's statutory obligations. We are looking for a professional who demonstrates meticulous attention to detail, possesses deep knowledge of the Companies Act 2016, and thrives in a demanding yet rewarding environment. You will work closely with the Board of Directors, senior management, and external legal counsel to ensure the organization operates efficiently and within the legal framework.
In addition to strong technical skills, we seek a strategic partner who can navigate complex regulatory landscapes with ease. Your ability to advise on corporate governance best practices will be highly valued, making you an integral part of our leadership support structure. This is an exceptional opportunity to apply your expertise within an internationally recognized medical institution dedicated to excellence.
If you are a licensed secretary looking to elevate your career within a world-class organization committed to saving lives, we invite you to apply. Join us at IJN and contribute to a legacy of excellence in cardiac care while developing your professional expertise in a supportive, forward-thinking, and values-driven environment.
Responsibilities
- Provide comprehensive company secretarial support to the Board of Directors, Board Committees, and senior management.
- Ensure strict compliance with the Companies Act 2016, Securities Commission regulations, and Bursa Malaysia Listing Requirements (where applicable).
- Manage the preparation and circulation of board meeting agendas, detailed board papers, and accurate minutes of meetings.
- Maintain statutory registers, records, and files for the company and its subsidiaries in full compliance with SSM requirements.
- Coordinate the preparation and filing of annual returns, financial statements, and other statutory documents with SSM.
- Plan and execute annual general meetings (AGMs) and extraordinary general meetings (EGMs), including drafting resolutions and managing proxy voting.
- Advise directors on their duties, responsibilities, and corporate governance developments.
- Liaise effectively with external auditors, share registrars, legal counsels, and regulatory bodies on all corporate secretarial matters.
Qualifications
- Holder of a valid Practising Certificate (License) issued under the Companies Commission of Malaysia (SSM).
- Full or Graduate member of the Malaysian Institute of Chartered Secretaries and Administrators (MAICSA) is highly preferred.
- Minimum of 3 to 5 years of post-qualification experience in a company secretarial department or a corporate secretarial firm.
- Strong working knowledge of the Companies Act 2016, Corporate Governance frameworks, and SSM online systems (e.g., MyCoID, MBRS).
- Excellent command of English and Bahasa Malaysia, both written and spoken.
- Meticulous, organised, and capable of handling sensitive information with the highest level of discretion and confidentiality.
- Proven ability to work independently and prioritize tasks effectively to meet strict deadlines.
- Proficiency in Microsoft Office Suite and company secretarial software is essential.