Job Description
Join Invest-in-Penang's dynamic administrative team as an Assistant Executive / Executive, Administration. This pivotal role offers the opportunity to become the backbone of our office operations, ensuring seamless coordination across HR, finance, and daily administrative functions. You'll be entrusted with critical documentation processes, stakeholder communications, and operational efficiency initiatives that directly contribute to our organization's success.
As a key support function, you'll maintain accurate records, facilitate onboarding procedures, and assist with financial documentation while upholding our commitment to excellence. This position is ideal for proactive individuals seeking career growth in administration within Penang's thriving business ecosystem. Invest-in-Penang provides a collaborative environment where your organizational skills and attention to detail will be valued and developed.
Responsibilities
- Manage office administrative systems and documentation workflows
- Coordinate HR processes including recruitment support and employee documentation
- Assist in finance operations including invoice processing and expense reporting
- Facilitate inter-departmental communications and scheduling
- Maintain office supplies inventory and procurement procedures
- Prepare and distribute reports, memos, and official correspondence
- Support event coordination and facility management activities
- Ensure compliance with administrative policies and procedures
Qualifications
- Degree/Diploma in Business Administration, Office Management, or related field
- Minimum 1-2 years of administrative experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Detail-oriented with high accuracy in documentation
- Ability to handle confidential information with discretion
- Proactive problem-solving and multitasking capabilities