Job Description
Join Kontena Nasional Berhad as an Assistant Manager, Administration and Property. This role oversees property operations and administrative functions to ensure smooth, efficient, and compliant business support services. You will partner with cross-functional teams to maintain facilities, lease records, vendor relationships, and internal controls.
As part of the administration and facilities teams, you will manage day-to-day operations, support lease administration, supervise administrative processes, and drive improvements in service delivery. The position requires a disciplined, proactive professional who can balance attention to detail with the ability to deliver results in a fast-paced environment.
Key responsibilities
- Lead daily administrative activities, records management, correspondence handling, and documentation control.
- Oversee property operations, facilities maintenance, security coordination, and vendor scheduling to minimize downtime.
- Coordinate lease administration, tenancy agreements, renewals, and related contracts with internal stakeholders and landlords.
- Manage facilities budgets, cost control, procurement, and vendor performance to ensure value for money.
- Implement and monitor administrative policies, procedures, and internal controls in line with corporate standards.
- Support HR and admin teams with onboarding, payroll-related documentation, and supplier management.
- Prepare regular reports on facilities performance, occupancy, maintenance metrics, and service levels for leadership reviews.
- Collaborate with IT and operations to optimize office infrastructure and workspace planning.
We seek a proactive communicator with integrity, strong organizational skills, and a customer-focused mindset who thrives in a dynamic organization. This role offers growth opportunities within our administration and property management functions.
Responsibilities
- Lead daily administrative activities, records management, correspondence handling, and documentation control.
- Oversee property operations, facilities maintenance, security coordination, and vendor scheduling to minimize downtime.
- Coordinate lease administration, tenancy agreements, renewals, and related contracts with internal stakeholders and landlords.
- Manage facilities budgets, cost control, procurement, and vendor performance to ensure value for money.
- Implement and monitor administrative policies, procedures, and internal controls in line with corporate standards.
- Support HR and admin teams with onboarding, payroll-related documentation, and supplier management.
- Prepare regular reports on facilities performance, occupancy, maintenance metrics, and service levels for leadership reviews.
- Collaborate with IT and operations to optimize office infrastructure and workspace planning.
Qualifications
- Bachelor's degree in Business Administration, Property Management, or a related field.
- Proven experience in administration and property management (3+ years preferred).
- Strong organizational, multitasking, and communication skills.
- Proficiency in MS Office and property management or facilities software; data integrity and reporting skills.
- Ability to manage multiple stakeholders, vendors, and contractors with a customer-focused approach.
- Knowledge of local regulatory requirements in Malaysia and a commitment to compliance and safety.
- Analytical mindset with budgeting and cost-control capability.
- Self-motivated, proactive problem solver with high attention to detail.