Job Description
Are you seeking a truly fulfilling career where your administrative skills can make a profound difference? Michael Holmes Resources is delighted to be representing a prominent Christian Church in George Town, Penang, in their search for a dedicated and compassionate Church Administrative Officer.
This is an exceptional opportunity for an organized, proactive, and detail-oriented individual to become an integral part of a vibrant ministry team. As the Administrative Officer, you will be the backbone of the church's daily operations, ensuring smooth functioning and providing essential support that empowers the church to focus on its spiritual mission and community outreach. You will play a crucial role in managing administrative tasks, coordinating activities, and fostering a welcoming environment for congregants and visitors alike.
We are looking for someone who not only possesses strong administrative acumen but also resonates with the values and mission of a Christian organization. If you are passionate about serving, possess excellent interpersonal skills, and thrive in a supportive community setting, this role offers more than just a job – it offers a pathway to a meaningful career in ministry support. Join us in contributing to the spiritual life and community impact of George Town, Penang.
Responsibilities
- Manage general office administration, including correspondence, emails, phone calls, and maintaining office supplies.
- Oversee the church's calendar, scheduling meetings, events, and facility usage for various ministries and groups.
- Maintain accurate and confidential church records, including membership databases, attendance, and donations.
- Assist with basic financial administration, such as processing invoices, tracking expenses, and preparing reports for the leadership team.
- Coordinate and communicate effectively with church members, volunteers, and external stakeholders.
- Support the planning and execution of church events, services, and outreach programs.
- Prepare bulletins, newsletters, presentations, and other communication materials for the congregation.
- Act as a welcoming first point of contact for visitors and inquiries, embodying the church's hospitable spirit.
Qualifications
- Proven experience (2+ years) in an administrative or office management role, preferably within a church, non-profit, or community organization.
- Excellent organizational and time management skills with the ability to multitask and prioritize effectively.
- Strong verbal and written communication skills in English and Bahasa Malaysia; proficiency in other local dialects is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with learning new administrative software.
- A high degree of discretion, integrity, and the ability to handle confidential information with sensitivity.
- Demonstrated ability to work both independently and collaboratively as part of a team.
- A positive, proactive attitude with a servant heart and a genuine desire to support Christian ministry.
- Alignment with the values and mission of the Church and an understanding of its operational needs.