Job Description
Don Lee Builders, Inc. is seeking a meticulous Document Controller to join our Main Office in Manila City. This essential role supports project managers, site teams, and engineers by ensuring every construction document is accurate, organized, and accessible. You will manage, organize, track, and maintain project documents, including drawings, specifications, submittals, correspondence, reports, and close-out manuals. A successful candidate will understand how proper document control drives project efficiency, reduces risk, and supports compliance with contract requirements and quality standards. You will champion consistent naming conventions, filing structures, and traceability across digital and physical repositories to enable rapid retrieval during audits and during critical project moments.
Key responsibilities include implementing and enforcing document control procedures, maintaining version control, and managing both digital and physical filing systems. You will coordinate with multiple stakeholders to gather and distribute drawings, submittals, RFI responses, transmittals, change orders, and meeting minutes while ensuring traceability and audit readiness. You will monitor document status, track approvals, manage transmittals, and generate regular status reports for project leadership. You will also ensure secure handling of confidential information and assist with the preparation of close-out packages at project completion.
Don Lee Builders offers a stable full-time opportunity, a collaborative work culture, and room for growth within a respected construction company. We value proactive individuals who bring strong organizational skills, attention to detail, and a customer-focused mindset. If you are looking to contribute to high-quality project delivery, stay compliant with industry standards, and build a rewarding career in Manila, we invite you to apply.
Responsibilities
- Lead document control for all construction project documents including drawings, specifications, submittals, RFIs, transmittals, and reports from initiation to close out.
- Maintain accurate version control and indexing in the document management system to ensure easy retrieval and audit readiness.
- Organize and maintain digital and physical filing systems, monitor document status, and ensure timely updates and approvals.
- Coordinate with project teams including engineers, managers, site staff, and subcontractors to gather, distribute, and update documents.
- Ensure compliance with company document control procedures, QA QC requirements, and contract obligations.
- Generate reports on document status, submittal logs, RFI tracking, and transmittal records for project governance and client readiness.
- Manage confidentiality and security of sensitive information, perform backups, and support close-out documentation when projects finish.
Qualifications
- High school diploma or equivalent; associate degree or relevant certification is a plus.
- 2 or more years of experience in document control within construction or engineering environments.
- Proficiency with document management systems (e.g., Procore, Aconex) and strong MS Office; ability to learn new software quickly.
- Excellent organizational skills, attention to detail, and ability to manage multiple tasks with tight deadlines.
- Strong communication and teamwork; comfortable coordinating with engineers, project managers, site teams, and subcontractors.
- Knowledge of filing systems, records management practices, and QA QC documentation standards.
- Willingness to work on site in Manila and travel to project sites as needed; reliable and punctual with a proactive attitude.