Job Description
Are you a highly organized individual with a flair for event coordination and executive support? We are looking for a dedicated Event Assistant / Personal Assistant to join our professional team in Petaling Jaya. This dynamic role provides a unique blend of hands-on event management and high-level administrative support, offering direct exposure to corporate strategies and networking opportunities.
In this position, you will play a critical role in the seamless delivery of various corporate forums, networking sessions, and internal events. You will work closely with leadership to ensure that daily operations and event logistics are executed with precision. This is an ideal career path for a proactive professional who enjoys a fast-paced environment and is eager to develop their skills in both the events industry and executive administration.
The successful candidate will be the backbone of our event operations, managing everything from vendor relations to executive schedules. We are looking for someone who is not only detail-oriented but also possesses the interpersonal skills necessary to represent our brand to high-level stakeholders and partners. If you are a multitasking expert with a passion for excellence, we want to hear from you.
Responsibilities
- Assist in the end-to-end planning, coordination, and execution of corporate events, forums, and networking sessions.
- Manage the executive's daily schedule, including appointments, meetings, and travel arrangements.
- Liaise with external vendors, venue providers, and caterers to ensure all event logistics are handled professionally.
- Provide comprehensive on-site support during events, including guest registration and troubleshooting.
- Draft and prepare meeting agendas, briefing notes, and post-event summary reports.
- Oversee administrative tasks such as email correspondence, filing, and tracking business expenses.
- Maintain and update professional databases of contacts, sponsors, and service providers.
- Perform market research to identify potential venues and innovative event trends.
Qualifications
- Minimum of a Diploma or Bachelor’s degree in Event Management, Communications, Business Administration, or a related field.
- At least 1-2 years of experience in an event coordination or administrative support role.
- Strong command of English and Bahasa Malaysia, both written and verbal.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
- Exceptional organizational skills with a proven ability to manage multiple projects simultaneously.
- High level of discretion and the ability to maintain confidentiality regarding sensitive information.
- Flexible attitude with the ability to work occasional evenings or weekends during event cycles.
- Possess a valid driver’s license and own transportation for mobility within the Klang Valley.