Job Description
Join RecruitFirst as an Executive, Administration and gain valuable experience supporting leadership and high-impact programmes in a fast-paced, innovative environment. This role is ideal for a detail-oriented professional who thrives on driving administrative excellence while contributing to strategic initiatives. You will work closely with senior management to streamline operations, coordinate key projects, and ensure seamless daily workflows. Your ability to prioritize, communicate effectively, and adapt to changing priorities will be critical to the team’s success. At RecruitFirst, we offer a dynamic culture that values growth, collaboration, and continuous improvement. As an Administration Executive, you will be at the heart of our operations, enabling our teams to focus on delivering outstanding results for our clients and partners. If you are looking for a role that combines administrative mastery with meaningful impact, this is your opportunity.
In this position, you will manage calendars, prepare reports, handle confidential information, and facilitate cross-departmental communication. You will also have the chance to contribute to process improvements and support the execution of high-priority programmes. The ideal candidate is proactive, resourceful, and eager to learn. We welcome individuals with strong organisational skills and a passion for excellence. This full-time role is based in the West Region and offers a competitive salary of $3,000 to $4,000 per month. Grow your career with RecruitFirst and make a difference every day.
Responsibilities
- Provide comprehensive administrative support to senior leadership, including calendar management, travel coordination, and meeting preparation.
- Assist in the planning, coordination, and execution of high-impact programmes and strategic initiatives.
- Prepare and edit correspondence, presentations, reports, and other documents with accuracy and attention to detail.
- Manage confidential information with discretion and professionalism.
- Serve as a liaison between departments to facilitate effective communication and collaboration.
- Monitor and maintain office supplies, equipment, and vendor relationships to ensure smooth operations.
- Identify and implement process improvements to enhance administrative efficiency.
- Support ad-hoc projects and tasks as assigned by management.
Qualifications
- Diploma or Degree in Business Administration, Management, or a related field.
- At least 2 years of experience in an administrative or executive support role.
- Excellent organisational and time-management skills with the ability to prioritise multiple tasks.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of discretion when handling sensitive information.
- Proactive, detail-oriented, and able to work independently in a fast-paced environment.
- Experience supporting senior-level executives or programme management is a plus.