Job Description
Are you a detail-oriented professional with a knack for organisation and vendor management? Essential Werkz Pte Ltd is seeking an Executive Assistant (Admin & Procurement Support) to join our dynamic team based in Kallang, Central Region. Reporting directly to the Director, this role offers the perfect blend of executive assistance, administrative coordination, and procurement support.
You will be the backbone of the Director's daily operations—managing schedules, handling correspondence, sourcing suppliers, tracking orders, and maintaining essential documentation. If you thrive in a fast-paced environment and enjoy taking ownership of administrative and procurement processes, this is your opportunity to contribute to a growing organisation.
We offer a competitive monthly salary of $1,900 – $2,500, a supportive work culture, and opportunities for professional development. Join us and play a key role in ensuring smooth operations across the board.
Responsibilities
- Provide comprehensive administrative and procurement support to the Director, including calendar management, travel arrangements, and meeting coordination.
- Source, evaluate, and liaise with vendors and suppliers to obtain competitive quotations and ensure timely delivery of goods and services.
- Prepare and process purchase orders, invoices, and expense reports, ensuring accuracy and timely approvals.
- Maintain and update vendor databases, contract records, and procurement documentation.
- Track order status, resolve discrepancies, and follow up on pending deliveries or shipments.
- Assist in drafting correspondence, reports, presentations, and minutes of meetings.
- Coordinate internal communications and event logistics as directed by the Director.
- Support ad-hoc projects related to administration, procurement, and office management.
Qualifications
- Minimum Diploma in Business Administration, Supply Chain Management, or a related field.
- At least 1–2 years of experience in an executive assistant, administrative, or procurement support role.
- Strong organisational and multitasking abilities with meticulous attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with procurement software is an advantage.
- Excellent written and verbal communication skills in English.
- Ability to work independently, prioritise tasks, and meet deadlines in a fast-paced environment.
- Proactive problem-solving mindset and a team-oriented attitude.
- Knowledge of vendor sourcing and basic negotiation principles is a plus.