Job Description
Are you an experienced Executive Assistant looking for a meaningful and impactful role in the healthcare sector? Celecti Pte. Ltd. is proud to partner with a leading public healthcare provider in Singapore to find a passionate and highly organized professional to join their dynamic team. This is a fantastic opportunity to support senior leadership and directly contribute to the delivery of world-class patient care and medical excellence.
The Opportunity:
As the Executive Assistant, you will be the cornerstone of the executive office, ensuring seamless daily operations. You will provide high-level administrative support, manage complex and ever-changing schedules, coordinate critical internal and external meetings, and handle sensitive communications with the utmost professionalism, tact, and discretion. Your role will directly impact the efficiency and effectiveness of the leadership team, allowing them to focus entirely on strategic business objectives and operational excellence.
What We Are Looking For:
The ideal candidate is a proactive problem-solver with a strong sense of ownership and initiative. You thrive in a fast-paced, dynamic environment, possess exceptional interpersonal skills, and have a proven track record of supporting C-suite or senior management. A background in healthcare, hospital administration, or a related large-scale MNC environment is highly valued and sought after.
Why Join Our Client?
Join a prestigious institution that truly values its people and offers a deeply supportive culture. You will enjoy the stability and benefits of the public healthcare sector combined with the vibrancy of a progressive work environment. Excellent career progression pathways, comprehensive compensation packages, and the profound opportunity to make a genuine difference in the community await the right candidate. If you are meticulous, discreet, and eager to advance your career in a meaningful setting, we encourage you to apply today!
Responsibilities
- Manage the executive's complex calendar, schedule appointments, and coordinate all travel arrangements (both domestic and international).
- Act as the primary point of contact for internal and external stakeholders, screening and prioritizing correspondence (emails, calls, letters).
- Prepare, review, and edit confidential documents, reports, and presentations for board meetings, strategic reviews, and key initiatives.
- Coordinate and support high-level meetings, including agenda setting, minute taking, tracking action items, and ensuring follow-through.
- Oversee daily office administration, manage procurement, and assist with special projects to enhance departmental efficiency and workflow.
- Handle sensitive patient and operational data with the utmost discretion, strictly adhering to PDPA and organizational protocols.
- Liaise between multiple departments across the healthcare organization to facilitate seamless communication and project execution.
- Support the onboarding and offboarding of team members and executives as needed.
Qualifications
- Diploma or Bachelor's Degree in Business Administration, Healthcare Management, Communications, or a related field.
- Minimum 2 to 4 years of proven experience as an Executive Assistant or Personal Assistant, ideally within healthcare, hospital administration, or a large MNC matrix environment.
- Exceptional organizational and multitasking abilities with an obsessive eye for detail and accuracy.
- Excellent verbal and written communication skills in English. Proficiency in an Asian language (e.g., Mandarin, Malay) is an advantage.
- Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
- Demonstrated ability to work independently, anticipate the needs of leadership, and exercise sound judgment and discretion.
- A strong team player with a positive, can-do attitude and the ability to remain calm under pressure.
- Meticulous commitment to maintaining the highest level of confidentiality and professionalism.