Job Description
Funtomato Consultancy is seeking a proactive Executive Assistant who is fluent in Mandarin to join our dynamic team in Bonifacio Global City, Metro Manila. In this high-impact role, you will work closely with the executive team to streamline operations, enable strategic initiatives, and support senior leadership in delivering outstanding client service.
As the Mandarin-speaking Executive Assistant, you will manage complex calendars, coordinate meetings across time zones, and arrange domestic and international travel with meticulous attention to detail. You will prepare and edit confidential correspondence, reports, and presentations, ensuring accuracy and a professional tone. You will liaise with Mandarin-speaking clients, partners, and internal stakeholders, providing translation and interpretation as needed to facilitate clear communication.
You will also own expense reporting, basic budget tracking, and project coordination for priority initiatives. You will be expected to maintain a high level of discretion, handle sensitive information securely, and contribute to process improvements that increase efficiency. If you are composed under pressure, adapt quickly to changing priorities, and communicate with diplomacy, you will excel in this role.
Responsibilities
- Manage complex calendars, meetings, and travel arrangements for the executive team to maximize productivity.
- Prepare, edit, and format confidential documents, reports, and executive presentations.
- Liaise with Mandarin-speaking clients, partners, and internal teams; provide translation and interpretation as needed.
- Plan and coordinate domestic and international travel itineraries, accommodations, and visa requirements.
- Coordinate meetings, draft agendas, take minutes, and ensure timely follow-up on action items.
- Oversee expense reporting, reimbursements, and basic budget tracking for executive operations.
- Screen communications, manage prioritization, and respond with professional discretion.
- Support special projects and cross-functional initiatives with proactive project coordination.
Qualifications
- Proven experience as an Executive Assistant or similar role supporting C-level or senior executives.
- Fluent in Mandarin and English (written and spoken).
- Excellent organizational and time-management skills with the ability to multitask.
- Exceptional written and verbal communication skills and professional demeanor.
- Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace; familiarity with travel booking tools.
- Experience coordinating travel and events; strong attention to detail.
- Discretion and ability to handle confidential information with integrity.
- Bachelor’s degree or equivalent professional experience.