Job Description
Executive Personal Assistant (PA) – CEO's Right Hand
Are you an exceptionally organised, proactive, and discreet professional ready to operate at the highest level of executive leadership? Apex Office Furniture Exporter, a premier provider in the global furniture industry, is seeking a highly skilled Executive Personal Assistant (PA) based in the vibrant heart of Mont Kiara, Kuala Lumpur. This is your opportunity to become the CEO's trusted right hand and a central pillar of our company's success.
We are searching for more than just an administrator; we need a strategic partner. Your role will be crucial in optimising the CEO's productivity, managing complex international schedules, handling sensitive global client relationships, and ensuring the executive office operates flawlessly. This position requires a blend of sharp business acumen, impeccable organisational talents, and absolute discretion. You will navigate a fast-paced, multi-cultural environment where your reliability and proactive nature will be instantly recognised and valued.
This role goes far beyond traditional PA duties. You will be involved in diverse tasks including coordinating high-stakes meetings, managing travel logistics for international partners, conducting research, preparing reports, and even managing specific personal portfolios for the executive. Your ability to anticipate needs, make sound decisions independently, and communicate effectively with stakeholders across the globe will directly contribute to our continued expansion and market leadership.
At Apex Office Furniture Exporter, we cultivate a culture of excellence, integrity, and growth. We offer a competitive compensation package that reflects the high calibre of talent we seek. If you are a resilient, resourceful, and career-driven Assistant looking for a significant role in a dynamic industry, we want to hear from you. Take the next step in your career and join a company that values your contribution and invests in your future.
Responsibilities
- Act as the primary point of contact for the CEO, managing an extremely active calendar of appointments, internal meetings, and external engagements.
- Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organisation, including preparing correspondence, reports, and presentations.
- Coordinate complex domestic and international travel arrangements, itineraries, and logistics for the executive team and visiting business partners.
- Manage the CEO's email inbox, prioritising, screening, and responding to correspondence with tact and professionalism.
- Assist in the preparation and execution of board meetings, investor relations, and senior management meetings, including minute taking and action item tracking.
- Handle confidential and sensitive information with absolute discretion and integrity.
- Oversee special projects and personal errands for the CEO, ensuring timely and flawless completion.
- Liaise with international clients, suppliers, and partners to maintain strong business relationships and facilitate seamless communication.
Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field is highly preferred.
- Minimum of 3-5 years of proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-suite executives.
- Exceptional organisational skills and impeccable attention to detail in a high-pressure environment.
- Outstanding written and verbal communication skills in English (proficiency in Mandarin or other languages is a strong advantage due to our international clientele).
- Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.
- Strong problem-solving abilities and the capacity to take initiative and work independently.
- Proven ability to handle multiple priorities, meet deadlines, and adapt to a rapidly changing business landscape.
- Experience within the Furniture, Export, Logistics, or Manufacturing industry is a plus.