Job Description
Are you a highly organized professional with a passion for supporting dynamic leadership? A prestigious media organization in the heart of Makati City is seeking a proactive and detail-oriented Executive Secretary to join our growing team. This role is perfect for a candidate who thrives in a fast-paced environment and possesses the ability to manage complex schedules with ease.
As an Executive Secretary, you will be the backbone of our administrative operations, acting as the first point of contact and ensuring that our executive leadership team functions efficiently. We are committed to the professional growth of our employees, offering a supportive environment, comprehensive health benefits, and continuous professional development opportunities. If you are looking to elevate your career in the media industry, we encourage you to apply.
Responsibilities
- Manage and coordinate complex executive calendars, including scheduling meetings, travel arrangements, and appointments.
- Serve as the primary point of contact for internal and external stakeholders, ensuring professional communication.
- Prepare, format, and edit correspondence, reports, presentations, and other important documents.
- Facilitate office operations by maintaining supplies, managing inventory, and coordinating with vendors.
- Organize and attend meetings, recording accurate minutes and tracking action items for follow-up.
- Maintain organized digital and physical filing systems to ensure quick access to sensitive information.
- Support the leadership team with ad-hoc administrative tasks and special projects as required.
Qualifications
- Bachelor’s degree in Business Administration, Communication, or a related field.
- Minimum of 1-2 years of experience in an administrative or secretarial role.
- Exceptional verbal and written communication skills in English and Filipino.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to multitask in a high-pressure environment.
- Professional demeanor with high levels of integrity and discretion when handling confidential information.
- Proactive mindset with the ability to anticipate executive needs before they arise.