Job Description
Puninar Anji Nyk Logistics Indonesia, a leader in the logistics and supply chain sector, is seeking a highly organized, professional, and fluent English-speaking Executive Secretary to support our President Director. In this critical role, you will act as the primary point of contact for executive communications, ensuring seamless administrative operations and professional representation of the company.
The ideal candidate will possess exceptional multitasking abilities, a keen eye for detail, and the ability to maintain absolute confidentiality. You will manage complex schedules, facilitate correspondence with international stakeholders, and assist in high-level document preparation to support the strategic goals of our leadership team.
Responsibilities
- Manage and coordinate the daily schedule and appointments for the President Director.
- Handle all high-level business correspondence, emails, and phone inquiries with professionalism.
- Prepare, proofread, and format presentations, reports, and official company documentation in English.
- Organize and facilitate meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Coordinate travel arrangements, itineraries, and accommodations for executive domestic and international travel.
- Maintain a structured filing system for confidential records, legal documents, and corporate archives.
- Act as a liaison between the President Director and internal/external stakeholders to ensure efficient information flow.
Qualifications
- Bachelor’s degree in Secretary, Business Administration, Communications, or a related field.
- Proven experience as an Executive Secretary, Personal Assistant, or Office Manager (Logistics industry experience is a plus).
- Exceptional verbal and written English proficiency is mandatory.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong interpersonal skills with the ability to interface with executive-level management and international clients.
- Highly organized, detail-oriented, and capable of managing tight deadlines in a fast-paced environment.
- Strong sense of integrity and the ability to handle confidential and sensitive information with discretion.