Job Description
Are you a seasoned Personal Assistant with a proven track record of supporting senior management? SPARKDENT DIGITAL Sdn Bhd, a dynamic and innovative leader in the digital industry, is seeking an exceptional and highly experienced Personal Assistant to provide comprehensive, high-level administrative and strategic support to our Director.
This is a critical role that goes beyond routine administrative tasks. We are looking for a proactive, resourceful, and discreet individual who can anticipate needs, manage complex schedules, and act as a crucial gatekeeper, ensuring the Director's efficiency and focus on strategic initiatives. If you thrive in a fast-paced environment and possess an unparalleled ability to manage priorities with grace and precision, we invite you to be a cornerstone of our leadership team.
This is strictly not an entry-level position. We require candidates with substantial, demonstrable experience in a similar capacity, providing dedicated support to Directors or C-suite executives. Your expertise will be vital in streamlining operations, handling confidential information, and facilitating seamless communication across all levels of the organization and with external stakeholders. Join SPARKDENT DIGITAL and play a pivotal role in supporting our continued growth and success from our vibrant Kuala Lumpur City Centre office.
Responsibilities
- Proactively manage and optimize the Director's complex calendar, including scheduling meetings, appointments, and conferences, with keen attention to detail and changing priorities.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare, proofread, and format confidential reports, presentations, correspondence, and other documents to a high professional standard.
- Act as the primary point of contact and gatekeeper for the Director, filtering communications and managing inquiries effectively and courteously.
- Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items to ensure timely completion.
- Handle confidential information and sensitive matters with the utmost discretion, professionalism, and integrity.
- Assist with personal administrative tasks and special projects as required, demonstrating flexibility and a 'can-do' attitude.
- Process expense reports, invoices, and purchase orders, ensuring accuracy and adherence to company policies.
Qualifications
- Minimum of 5-7 years of dedicated Personal Assistant (PA) or Executive Assistant (EA) experience directly supporting Directors or C-level executives in a demanding corporate environment.
- Exceptional organizational, time management, and multitasking skills with a proven ability to anticipate needs and prioritize effectively under pressure.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with modern communication and collaboration tools.
- Impeccable written and verbal communication skills in English and Bahasa Malaysia are essential.
- Demonstrated ability to maintain strict confidentiality and exercise sound judgment, tact, and discretion at all times.
- Proactive, self-motivated, and resourceful with the ability to work independently with minimal supervision.
- A relevant diploma or degree in Business Administration, Secretarial Studies, or a related field is preferred.
- Experience within a digital, technology, or fast-paced professional services industry is a significant advantage.