Job Description
Kin Yat Industrial is seeking a dedicated HR & Admin Assistant to support our growing operations in Senai, Johor. In this pivotal role, you will be the backbone of our human resources and administrative functions, ensuring smooth day-to-day operations while contributing to a positive workplace culture. You will handle employee records, assist with recruitment and onboarding, manage attendance and leave records for accurate payroll processing, and coordinate training initiatives. This position offers an excellent opportunity to develop your HR expertise within a supportive industrial environment, working closely with various departments to maintain compliance and efficiency.
The ideal candidate is organized, detail-oriented, and possesses strong interpersonal skills. You will be responsible for maintaining confidential employee files, preparing HR reports, and assisting with employee relations matters. Additionally, you will support general office administration tasks such as managing office supplies, coordinating meetings, and handling correspondence. If you are looking to build a rewarding career in HR and administration while making a tangible impact on organizational success, we encourage you to apply.
Responsibilities
- Maintain and update employee personnel files, ensuring accuracy and confidentiality.
- Assist in the recruitment process, including job posting, resume screening, and interview coordination.
- Manage employee attendance, overtime, and leave records to support timely payroll processing.
- Coordinate new hire onboarding and orientation programs.
- Support training and development initiatives by arranging sessions and tracking participation.
- Prepare HR-related reports and documentation for management review.
- Handle employee inquiries regarding HR policies, benefits, and procedures.
- Perform general administrative duties such as managing office supplies, scheduling meetings, and handling correspondence.
Qualifications
- Minimum SPM or equivalent; diploma in Human Resources, Business Administration, or related field preferred.
- Proven experience in HR administration, office support, or a similar role.
- Strong knowledge of Malaysian employment laws and HR best practices.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems.
- Excellent organizational and time‑management skills with meticulous attention to detail.
- Effective communication and interpersonal abilities to interact with employees at all levels.
- Ability to handle confidential information with discretion and integrity.
- Positive attitude, proactive mindset, and willingness to learn.