Job Description
Join a dynamic private advertiser as an Invoicing/Admin Assistant, where you will play a pivotal role in supporting the finance and administrative functions of a growing team. This position offers a supportive work environment, career growth opportunities, wellness benefits, and flexible work arrangements to help you thrive professionally and personally. You will be responsible for managing invoicing processes, maintaining accurate records, and providing comprehensive administrative support to ensure smooth daily operations. In addition to core duties, you will liaise with internal departments and external vendors, assist in preparing reports, and contribute to process improvement initiatives that enhance efficiency. The role is ideal for someone who is detailāoriented, organized, and eager to develop their skills in a collaborative setting. We value continuous learning and provide onātheājob training, mentorship, and clear pathways for advancement within the company. If you are looking for a stable yet rewarding position where your contributions are recognised and you can grow alongside a passionate team, we invite you to apply today and become a valued member of our organisation.
Responsibilities
- Prepare, verify, and process invoices for clients and suppliers in a timely manner.
- Maintain accurate filing systems for financial documents, both electronic and paper-based.
- Assist with monthāend closing activities, including reconciling accounts and preparing supporting schedules.
- Provide general administrative support such as scheduling meetings, managing correspondence, and organizing office supplies.
- Coordinate with internal teams to resolve billing inquiries and discrepancies.
- Generate periodic reports on invoicing status, aging, and cash flow for management review.
- Support the implementation of process improvements to increase efficiency and reduce errors.
- Ensure compliance with company policies and relevant financial regulations.
Qualifications
- Minimum SPM or equivalent; diploma in Accounting, Business Administration, or related field is advantageous.
- Proven experience in invoicing, accounts payable/receivable, or general administrative roles.
- Proficiency in MS Office (Excel, Word, Outlook) and familiarity with accounting software (e.g., SQL, MYOB, or similar).
- Strong numerical aptitude and attention to detail for accurate data entry and recordākeeping.
- Excellent written and verbal communication skills in English and Bahasa Malaysia.
- Ability to prioritise tasks, manage time effectively, and work independently as well as within a team.
- Good interpersonal skills with a customerāservice mindset when dealing with vendors and colleagues.
- Willingness to learn and adapt to new systems and procedures.