Job Description
Private Advertiser is seeking a meticulous, responsible, and communicative Office Administrative Assistant to join our team in Central Region, Singapore. In this key role, you will serve as the central hub for office operations, delivering high‑quality administrative support that keeps our business running smoothly and efficiently.
Your primary responsibilities will include managing correspondence, organizing physical and digital files, and maintaining accurate records. You will answer and route phone calls, greet visitors, and handle inquiries with professionalism and a friendly demeanor. Scheduling meetings, coordinating travel arrangements, and preparing reports and presentations using Microsoft Office will also be part of your daily routine.
The ideal candidate will have a proven track record in an administrative support capacity, strong organizational skills, and the ability to prioritize tasks in a fast‑paced environment. You should be comfortable with data entry, basic bookkeeping, and using a range of office equipment. Excellent written and verbal communication skills are essential, as you will interact with internal teams, clients, and external partners.
We offer a collaborative work atmosphere, opportunities for professional development, and a competitive compensation package that includes a salary range of $2,500 – $3,000 per month. If you are looking to grow your career with a supportive employer, we encourage you to apply today.
Responsibilities
- Maintain and organize office files, both physical and electronic, to ensure easy access and compliance.
- Manage incoming calls, emails, and visitor inquiries, providing timely and courteous responses.
- Schedule appointments, meetings, and travel arrangements for senior staff and executives.
- Prepare correspondence, reports, and presentations using Microsoft Office applications.
- Monitor and replenish office supplies, coordinating with vendors to ensure smooth operations.
- Assist with data entry, record keeping, and basic bookkeeping tasks as required.
- Collaborate with team members to improve administrative processes and workflow efficiency.
Qualifications
- High school diploma or equivalent; additional certification in administration is a plus.
- Proven experience as an administrative assistant or similar support role.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and basic office equipment.
- Strong organizational, time‑management, and problem‑solving skills.
- Excellent verbal and written communication abilities in English.
- Attention to detail and ability to handle multiple priorities under pressure.
- Ability to maintain confidentiality and exercise discretion with sensitive information.
- Willingness to adapt to changing tasks and contribute positively to a team environment.