Job Description
We are seeking a detail-oriented Office Assistant to join Primus@ Knowledge Specialists, Inc., a respected provider of knowledge services. This full-time role supports the Regional Office and multiple store locations in Angeles City and surrounding areas. You will handle day-to-day administrative tasks, coordinate facilities support, and help keep internal operations running smoothly.
In this role, you will be a key point of contact for administrative inquiries, manage documentation, schedule meetings, process orders, and assist with basic facilities coordination. Our ideal candidate is organized, proactive, and comfortable working with cross-functional teams to deliver exceptional service to our staff and clients.
Primus@ Knowledge Specialists, Inc. is a dynamic employer that values reliability, clear communication, and a can-do attitude. You will join a collaborative team environment where your contributions directly impact efficiency and service quality across regional offices and stores.
As a cornerstone of daily operations, the Office Assistant ensures accurate record-keeping, timely response to requests, and smooth coordination between regional offices, facilities, and store personnel. This role offers opportunities to learn, grow, and take on broader administrative responsibilities.
We offer a competitive PHP 20,000 monthly salary, a supportive team culture, and opportunities for growth within a growing organization. If you thrive in a fast-paced environment and enjoy helping teams stay organized, this is the role for you.
Responsibilities
- Provide general administrative support including filing, data entry, document management, and correspondence
- Manage calendars, coordinate meetings, and arrange appointments for regional staff
- Coordinate facilities requests, maintenance, and supplies to ensure smooth daily operations
- Prepare, file, and process reports, forms, and routine memo/communication
- Support store operations with inventory tracking, label printing, and shipping/receiving coordination
- Answer inquiries via phone and email, delivering exceptional customer service to internal teams and stakeholders
- Assist with onboarding, HR administrative tasks, and record-keeping
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proven experience in office administration or a similar role
- Proficiency in MS Office (Word, Excel, Outlook); experience with Google Workspace is a plus
- Strong organizational and time-management skills with keen attention to detail
- Excellent communication and customer service abilities
- Ability to handle confidential information with professionalism
- Ability to work independently and as part of a team, with a proactive, can-do attitude
- Problem-solving skills and ability to multitask in a fast-paced environment