Job Description
Saybolt is seeking a detail-oriented Operation Admin Assistant to join our dynamic team in Klang/Port Klang. In this role, you will play a crucial part in supporting the day-to-day operations of our office, ensuring smooth administrative processes and assisting with logistics coordination. Your responsibilities will include maintaining records, processing documentation, and liaising with internal and external stakeholders to support business efficiency.
You will work closely with the operations manager to streamline workflows, manage schedules, and handle a variety of administrative tasks that contribute to the overall productivity of the team. This position offers the opportunity to grow within a fastāpaced environment and develop your skills in office management, data handling, and process improvement.
Key duties involve providing administrative support to ensure efficient communication across departments, preparing and processing reports, invoices, and purchase orders, maintaining electronic filing systems, and ensuring data accuracy. You will also coordinate meeting logistics, travel arrangements, and event planning, assist in inventory management, and handle client or partner inquiries professionally.
We offer a competitive salary, professional development opportunities, and a supportive work culture that values initiative and collaboration.
Responsibilities
- Maintain and update office records and documentation.
- Process and verify incoming paperwork, including invoices and purchase orders.
- Coordinate with internal departments to ensure smooth workflow and communication.
- Assist in scheduling meetings, travel arrangements, and logistics.
- Support the operations manager in data collection and report preparation.
- Manage office supply inventory and liaise with vendors for timely procurement.
Qualifications
- Minimum diploma or equivalent in Business Administration or related field.
- Proven administrative or clerical experience is advantageous.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong organizational and timeāmanagement skills.
- Excellent verbal and written communication in English.
- Ability to handle confidential information with discretion.