Job Description
VA Masters is currently seeking a highly skilled and experienced Operations and Executive Admin VA to join our growing team in Cabuyao City, Laguna. This part-time position is critical for maintaining operational efficiency and supporting strategic initiatives.
As an Operations and Executive Admin VA, you will serve as the central point of contact for internal operations, ensuring that projects stay on track, schedules are managed perfectly, and communications are handled seamlessly. We are looking for a self-starter who can anticipate needs, adapt to changing priorities, and handle sensitive information with the utmost discretion. Your organizational skills will allow our executives to focus on high-level growth strategies, knowing that the daily operations are in capable hands.
The ideal candidate comes equipped with a strong background in administrative support, excellent written and verbal communication skills, and a proactive problem-solving mindset. Familiarity with various digital tools and platforms is essential, as you will be managing calendars, coordinating tasks, preparing reports, and streamlining office processes. This is your chance to join a reputable agency, VA Masters, and contribute to a work culture that truly values its team members.
If you are an admin professional looking for an engaging part-time role that offers flexibility and the chance to make a real difference, we encourage you to apply today. Take the next step in your career by joining a company dedicated to mastery and excellence in virtual assistance.
Responsibilities
- Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
- Manage and prioritize incoming emails, calls, and correspondence, ensuring timely responses and follow-ups.
- Assist with operational tasks such as project management, data entry, document preparation, and file organization.
- Coordinate with internal teams to streamline workflows and improve office efficiency.
- Prepare reports, presentations, and meeting minutes for executive review.
- Handle confidential information with integrity and discretion.
- Conduct internet research and compile data for various business needs.
- Oversee special projects and administrative tasks as assigned by management.
Qualifications
- Proven experience as an Executive Assistant, Operations Assistant, or Virtual Administrator (minimum 1-2 years preferred).
- Exceptional organizational and time-management skills, with the ability to multitask and meet deadlines.
- Excellent written and verbal communication skills in English.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management tools (e.g., Asana, Trello, ClickUp) and CRM software is a plus.
- High level of attention to detail and problem-solving abilities.
- Ability to work independently with minimal supervision and maintain a high degree of professionalism.
- Must be based in or willing to work within the Cabuyao City, Laguna area and available for part-time hours.