Job Description
Private Advertiser seeks a proactive and highly organised Personal Assistant to deliver comprehensive administrative, travel, and personal support to senior leadership. In this pivotal role, you will act as the right‑hand to executives, ensuring seamless day‑to‑day operations while maintaining the utmost confidentiality and professionalism. The ideal candidate thrives in a fast‑paced environment, possesses exceptional organisational skills, and enjoys anticipating needs before they arise. You will coordinate complex travel itineraries, manage calendars, prepare expense reports, and handle a variety of ad‑hoc tasks that keep the office running smoothly. This position offers a competitive salary range of SGD 3,000–4,000 per month, full‑time employment, and the opportunity to work closely with influential stakeholders in the vibrant Orchard district of Singapore.
Join a dynamic team where your initiative is valued, and you can develop a rewarding career supporting high‑impact executives. If you are detail‑oriented, discreet, and ready to make a tangible difference, we encourage you to apply today.
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, ground transportation, and itinerary preparation.
- Prepare, review, and submit expense reports ensuring compliance with company policies.
- Handle confidential correspondence, draft emails, and prepare presentation materials.
- Perform general administrative duties such as filing, data entry, and office supply management.
- Act as a liaison between executives and internal/external stakeholders, facilitating clear communication.
- Anticipate executive needs and proactively address potential issues before they arise.
- Support special projects and ad‑hoc tasks as required by senior leadership.
Qualifications
- Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role.
- Strong organisational and time‑management skills with meticulous attention to detail.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
- Excellent written and verbal communication abilities.
- Ability to maintain confidentiality and exercise discretion with sensitive information.
- Flexible, adaptable, and comfortable working in a fast‑paced, dynamic environment.
- Experience coordinating complex travel itineraries and expense processing.
- Professional demeanor with strong interpersonal skills.