Job Description
Acquity is seeking a proactive and highly organized Personal Assistant to support the Chief Consultant and Partners in managing daily operations. This role is ideal for a detail-focused professional who thrives in a fast-paced professional services environment. You will be responsible for optimizing schedules, coordinating meetings, and ensuring seamless communication across internal teams and external stakeholders. The successful candidate will demonstrate discretion, initiative, and a client-focused mindset, contributing to high-impact projects within a growing firm.
As a trusted partner to senior leadership, you will manage complex calendars, arrange travel, prepare materials, and help streamline administrative processes. You will also assist with documentation, expense reporting, and filing systems, while handling confidential information with professionalism. This position offers opportunities to develop cross-functional skills and take on special projects that support strategic initiatives.
We value proactive problem-solvers who can prioritize competing demands with calm efficiency. If you excel at communication, maintain a high level of accuracy, and enjoy working in a collaborative environment, this is your chance to join a dynamic team at Acquity and grow your career in a supportive, results-driven setting.
Responsibilities
- Coordinate and manage the Chief Consultant's calendar, schedule appointments, and align internal and external meetings to minimize conflicts.
- Screen calls and emails; draft professional correspondence and respond to inquiries in a timely, courteous manner.
- Arrange complex travel itineraries, accommodations, and related logistics; prepare detailed trip briefs and meeting materials.
- Prepare meeting agendas, take notes or minutes as needed, and ensure timely follow-up on action items.
- Support day-to-day operations and cross-functional coordination with internal teams, vendors, and partners to keep projects on track.
- Assist with document management, filing, expense reporting, and maintaining organized records.
- Maintain confidentiality and exercise sound judgment in handling sensitive information.
Qualifications
- High school graduate; degree or diploma in business administration or related field preferred.
- 2+ years of proven experience as an administrative assistant, executive assistant, or similar role.
- Strong written and verbal communication skills with a professional demeanor.
- Excellent organizational abilities with the capacity to manage multiple priorities and deadlines.
- Proactive, resourceful, and able to anticipate needs; comfortable working with minimal supervision.
- Proficiency in Microsoft Office or Google Workspace; familiarity with calendar tools; experience with CRM or project management software is a plus.
- Discretion and integrity in handling confidential information.