Job Description
Are you an organized, proactive professional looking to make a significant impact in a global manufacturing environment? Indium Corporation of America is seeking a detail-oriented Personal Assistant cum Office Support to join our team in Batu Kawan, Penang. In this pivotal role, you will provide comprehensive executive support to the General Manager, Asia Pacific, ensuring seamless daily operations and strategic administrative coordination.
As the right hand to our regional leadership, you will be the gatekeeper of the office, managing complex schedules, facilitating communications, and maintaining the highest standards of professionalism. This position offers an excellent opportunity to work within a leading global company, providing exposure to international business practices and dynamic office management workflows.
Responsibilities
- Provide direct administrative and secretarial support to the General Manager, Asia Pacific.
- Manage complex calendars, travel arrangements, and meeting schedules with precision.
- Serve as a primary point of contact for internal and external stakeholders, handling communications with discretion.
- Oversee daily office administrative tasks to ensure a smooth and productive working environment.
- Prepare, format, and edit reports, presentations, and correspondence for executive review.
- Organize and coordinate corporate events, departmental meetings, and regional briefings.
- Maintain office supplies, inventory, and vendor relationships to ensure cost-efficiency and operational continuity.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum 2-3 years of proven experience as an Executive Assistant, Personal Assistant, or Office Manager.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong command of English, Bahasa Malaysia, and Mandarin (preferred for regional coordination).
- Outstanding organizational and multitasking skills with the ability to prioritize urgent tasks effectively.
- High level of integrity and ability to handle confidential information with complete discretion.
- Strong interpersonal skills and the ability to interface with all levels of management.