Job Description
Union Care (M) Sdn Bhd is looking for a highly organized Personal cum Admin Assistant to deliver seamless secretarial and administrative support to our Medical Director. This role is perfect for a proactive professional who flourishes in a fast‑paced healthcare environment and can juggle multiple priorities with discretion and precision.
The successful candidate will be the backbone of executive operations, ensuring meetings are scheduled efficiently, notes are accurate, and correspondence is handled promptly. By anticipating needs and managing complex calendars, you will free up the Medical Director to focus on strategic initiatives.
We offer a competitive salary (RM 2,500–RM 2,900 per month), opportunities for professional growth, and a supportive team culture in Kulai, Johor. If you thrive on delivering top‑level administrative support, we encourage you to apply today.
Responsibilities
- Schedule, coordinate, and maintain the Medical Director’s calendar and appointments, optimizing time usage.
- Take detailed minutes during meetings, prepare concise follow‑up reports, and track action items.
- Handle all incoming and outgoing correspondence—including emails, letters, and memos—ensuring timely and accurate responses.
- Organise travel arrangements, itinerary planning, and accommodation bookings as required.
- Maintain confidential files, records, and document repositories in an orderly and accessible manner.
- Prepare presentations, reports, and other executive documents using MS Office tools.
- Support the executive team with ad‑hoc administrative tasks and special projects as needed.
Qualifications
- At least 2 years of relevant experience in a personal or executive assistant role, preferably within a medical or corporate environment.
- Excellent verbal and written communication skills in English; proficiency in Bahasa Malaysia is an advantage.
- Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Outstanding organisational and time‑management abilities with a keen eye for detail.
- Ability to handle sensitive and confidential information with integrity.
- Self‑motivated, adaptable, and capable of working independently under minimal supervision.
- A positive, professional attitude and excellent interpersonal skills.