Job Description
ScienTec Consulting is seeking a detail‑oriented Procurement Assistant to join our dynamic team at a leading university in Singapore’s Central Region. In this role, you will be the backbone of our procurement operations, providing essential support to ensure the smooth acquisition of goods and services while adhering to university policies and budgetary guidelines.
You will work closely with the procurement manager, academic departments, and external vendors to process purchase requisitions, negotiate terms, and maintain accurate records. Your day‑to‑day responsibilities will include preparing purchase orders, managing supplier communications, monitoring delivery schedules, and assisting with the reconciliation of invoices. By analysing market trends and supplier performance, you will help identify opportunities for cost savings and process improvements.
ScienTec Consulting offers a collaborative and inclusive work environment with opportunities for professional growth. We provide competitive compensation, continuous learning pathways, and the chance to contribute to the university’s mission of academic excellence.
If you thrive in a fast‑paced setting, enjoy analytical challenges, and possess strong organizational skills, we would love to hear from you.
Responsibilities
- Process and track purchase requisitions and purchase orders in line with procurement policies.
- Coordinate with suppliers, internal departments, and logistics to ensure timely delivery of goods and services.
- Maintain accurate procurement records, filing systems, and databases to support audit and compliance requirements.
- Monitor inventory levels and assist in stock replenishment and vendor performance evaluation.
- Conduct market research to identify competitive pricing and new supplier opportunities.
- Process invoices, liaise with the finance team, and ensure accurate payment reconciliations.
- Support the procurement manager in tendering, vendor selection, and contract negotiations.
- Assist in the implementation and maintenance of procurement software and process improvements.
Qualifications
- Minimum diploma in Business, Supply Chain Management, Administration, or a related field.
- 1‑2 years of experience in procurement, purchasing, or administrative support roles.
- Familiarity with procurement processes, documentation, and basic accounting principles.
- Proficient in Microsoft Office suite, especially Excel for data entry and reporting.
- Strong analytical, numerical, and problem‑solving skills.
- Excellent communication and interpersonal abilities to work effectively with vendors and internal teams.
- Ability to prioritize tasks and meet deadlines in a fast‑paced environment.
- Knowledge of ERP or procurement software (e.g., SAP, Oracle) is an advantage.