Job Description
Join Aki Media's dynamic team as a Receptionist and become the welcoming face of our organization! This pivotal role offers a unique opportunity to provide comprehensive administrative support for both daily operations and special projects. You'll be instrumental in maintaining smooth office workflows while contributing to our media company's success through meticulous coordination of meetings, correspondence, and documentation. As the first point of contact, you'll represent our brand with professionalism and efficiency, ensuring visitors receive exceptional service while managing communications across departments. This position is ideal for organized individuals who thrive in fast-paced environments and want to make a tangible impact on office productivity.
Responsibilities
- Manage front desk operations including greeting visitors, handling incoming calls, and directing inquiries
- Coordinate administrative tasks such as scheduling appointments, managing calendars, and processing correspondence
- Support project execution through minute-taking, email management, and document preparation
- Assist with quotation compilation and tender coordination under supervision
- Perform ad hoc administrative duties including data entry, filing, and office supply management
- Maintain organized records of office activities and project documentation
- Collaborate with cross-functional teams to ensure seamless operational workflows
Qualifications
- Minimum SPM qualification or equivalent; diploma in office administration preferred
- Proven experience in receptionist or administrative support roles
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent communication and interpersonal skills with professional demeanor
- Strong organizational abilities and attention to detail
- Ability to multitask and prioritize competing deadlines
- Basic knowledge of office equipment and procedures
- Positive attitude and willingness to learn new processes