Job Description
Are you a detail-oriented administrative professional looking to drive your career forward in a dynamic environment? People Profilers is currently seeking a dedicated Sales Admin Assistant to join our client's team in the Alexandra Hill area. This role is essential for ensuring the seamless operation of vehicle sales processes and providing high-level administrative support to a fast-paced sales department.
As a Sales Admin Assistant, you will be at the heart of the automotive administrative workflow. Your primary focus will involve managing critical documentation, from vehicle registrations to CRM maintenance. We are looking for an individual who thrives on precision, can handle multiple deadlines simultaneously, and possesses a proactive approach to problem-solving. This is an excellent opportunity for someone with a background in automotive administration or a strong desire to specialize in this field.
The successful candidate will work closely with the sales team to facilitate smooth transactions and maintain high standards of customer satisfaction through efficient back-end support. If you have a knack for organization and experience with LTA processes, COE management, or OBU tasks, we want to hear from you. Join a supportive professional environment where your contributions directly impact the success of the business operations.
Responsibilities
- Manage end-to-end vehicle registration and de-registration processes in compliance with LTA regulations.
- Perform accurate and timely updates to the CRM system to track sales leads and customer interactions.
- Coordinate and oversee COE (Certificate of Entitlement) bidding and OBU (On-Board Unit) installation tasks.
- Generate and process professional invoices, credit notes, and purchase orders for the sales department.
- Assist the sales team in preparing contracts, delivery orders, and other essential documentation.
- Liaise with internal departments and external partners to ensure all administrative discrepancies are resolved quickly.
- Maintain a comprehensive and organized filing system for all sales and vehicle-related records.
- Provide general administrative support to the office as required by the management team.
Qualifications
- Minimum of 1-2 years of experience in an administrative role, preferably within the automotive industry.
- Proficiency in Microsoft Office Suite, specifically Excel, Word, and Outlook.
- Strong understanding of CRM software and database management.
- Excellent attention to detail and a high degree of accuracy in data entry.
- Effective communication skills, both written and verbal, for stakeholder coordination.
- Ability to multitask and prioritize workload effectively in a fast-paced environment.
- Knowledge of LTA procedures and vehicle-related administrative tasks is highly advantageous.
- Diploma in Business Administration or a related field.