Job Description
Are you an energetic, highly organised, and detail-oriented individual looking for a dynamic role that blends crucial sales support with essential office administration? A reputable Private Advertiser is seeking a proactive Sales and Office Assistant to join our dedicated team in Alexandra North, Central Region, Singapore. This pivotal full-time position offers a unique opportunity to contribute significantly to our sales success while ensuring the smooth and efficient day-to-day operations of our office.
As a Sales and Office Assistant, you will be instrumental in supporting our sales initiatives, from meticulous lead generation and seamless client coordination to managing crucial administrative tasks that keep our business running effectively. You will act as a central point of contact, facilitating communication between our sales team and clients, preparing presentations, and maintaining accurate records. On the administrative front, you'll manage office supplies, handle correspondence, schedule appointments, and provide general support to ensure a productive and organised work environment.
We are looking for someone who thrives in a fast-paced environment, possesses exceptional communication skills, both written and verbal, and is eager to make a tangible impact. If you are a versatile professional with a can-do attitude, ready to take on diverse responsibilities and grow within a supportive company culture, we invite you to apply. Join us and play a key role in our continued success, working at the heart of our operations in Singapore and becoming an indispensable part of our vibrant workplace.
As a Sales and Office Assistant, you will be instrumental in supporting our sales initiatives, from meticulous lead generation and seamless client coordination to managing crucial administrative tasks that keep our business running effectively. You will act as a central point of contact, facilitating communication between our sales team and clients, preparing presentations, and maintaining accurate records. On the administrative front, you'll manage office supplies, handle correspondence, schedule appointments, and provide general support to ensure a productive and organised work environment.
We are looking for someone who thrives in a fast-paced environment, possesses exceptional communication skills, both written and verbal, and is eager to make a tangible impact. If you are a versatile professional with a can-do attitude, ready to take on diverse responsibilities and grow within a supportive company culture, we invite you to apply. Join us and play a key role in our continued success, working at the heart of our operations in Singapore and becoming an indispensable part of our vibrant workplace.
Responsibilities
- Assist the sales team with lead generation activities, market research, and client prospecting to expand our reach.
- Coordinate and schedule client meetings, presentations, and follow-ups, ensuring seamless communication.
- Prepare sales reports, proposals, and presentations with accuracy and professionalism.
- Maintain and update customer relationship management (CRM) systems with accurate client information and interactions.
- Manage general office administration, including ordering supplies, handling incoming/outgoing mail, and managing vendor relations.
- Answer and direct phone calls, emails, and inquiries efficiently and professionally, representing the company's first impression.
- Organise and maintain physical and digital filing systems, ensuring data integrity and easy retrieval.
- Support the team with various ad-hoc administrative and sales-related projects, demonstrating flexibility and proactivity.
Qualifications
- Minimum Diploma or equivalent qualification in Business Administration, Marketing, or a related field.
- Proven experience (1-3 years) in an administrative, sales support, or office assistant role.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
- Familiarity with CRM software (e.g., Salesforce, HubSpot) is a significant advantage.
- Strong organisational skills with the ability to multitask, manage time effectively, and prioritise duties in a busy environment.
- Exceptional verbal and written communication skills in English, with a professional phone manner.
- Proactive, self-motivated, and able to work independently as well as part of a collaborative team.
- Residing in or able to commute easily to Alexandra North, Central Region, Singapore.