Job Description
Are you a highly organized professional looking to elevate your career within a market-leading manufacturing firm? LB Aluminium Berhad, a prominent name in the aluminum extrusion industry, is currently seeking a dedicated and proactive Secretary to the Head of Production to join our dynamic team in Semenyih.
As the Secretary to the Head of Production, you will play a pivotal role in ensuring the seamless operation of our production department. You will serve as the primary point of contact and administrative backbone for the production leadership, managing complex schedules, facilitating internal communications, and ensuring that critical documentation is handled with precision and confidentiality. This is an excellent opportunity for an administrative professional who thrives in a fast-paced environment and possesses the maturity to handle high-level responsibilities.
At LB Aluminium Berhad, we value efficiency, integrity, and professional growth. We offer a stable and supportive work environment where your contributions directly impact our manufacturing excellence. If you are a detail-oriented individual with a passion for organizational support and a desire to work in the heart of the manufacturing sector, we invite you to apply and become a key part of our success story.
Responsibilities
- Manage and maintain the Head of Production’s daily schedule, including appointments, meetings, and travel arrangements.
- Prepare, proofread, and manage production reports, internal memos, and professional correspondence.
- Coordinate and record minutes of meetings for production and operational briefings, ensuring timely follow-up on action items.
- Serve as a liaison between the Head of Production and other departments, including HR, Logistics, and Quality Control.
- Maintain a comprehensive and secure filing system for all production-related documents and confidential records.
- Assist in the preparation of presentation materials for monthly production reviews and stakeholder meetings.
- Handle incoming calls, visitors, and general inquiries directed to the production management office.
- Monitor and order office supplies for the production department to ensure uninterrupted operations.
Qualifications
- Possess at least a Diploma or Professional Certificate in Secretarial Science, Business Administration, or a related field.
- Minimum of 2 to 3 years of working experience in a secretarial or executive assistant role, preferably within a manufacturing environment.
- Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) is essential.
- Strong command of written and spoken English and Bahasa Malaysia; ability to speak Mandarin is an added advantage.
- Exceptional organizational skills with the ability to prioritize tasks and meet tight deadlines.
- High level of integrity and the ability to maintain strict confidentiality at all times.
- Strong interpersonal skills with a professional demeanor when interacting with all levels of staff.
- Proactive attitude with the ability to work independently with minimal supervision.