Job Description
Are you an organised and detail-oriented individual looking to build a career in a dynamic university environment? We are currently seeking University Administrators for multiple vacancies on a contract basis. This is an excellent opportunity to join a prestigious institution, contribute to meaningful projects, and develop your professional skills while supporting daily academic and administrative operations.
As a University Admin, you will be the backbone of various departments, ensuring smooth workflows, coordinating events, managing records, and providing exceptional support to faculty, staff, and students. You will work in a collaborative and fast-paced setting where your contributions directly impact the efficiency and success of the university's operations.
If you thrive in a structured yet stimulating environment and are ready to take on challenging administrative tasks, we want to hear from you. Multiple vacancies mean we have room for individuals with varying levels of experience, but a strong commitment to accuracy and service is essential.
Responsibilities
- Provide comprehensive administrative support to academic departments, including scheduling, correspondence, and record management.
- Assist in the coordination of university events, meetings, workshops, and orientations, ensuring logistical details are managed effectively.
- Maintain accurate student and staff records, process documentation, and handle data entry tasks with high attention to detail.
- Respond to inquiries from students, faculty, and external stakeholders via phone, email, or in person, delivering professional and timely service.
- Prepare reports, presentations, and meeting minutes, and support committee workflows.
- Manage office supplies, inventory, and procurement requests to ensure seamless daily operations.
- Liaise with other university departments to facilitate cross-functional projects and resolve administrative issues.
- Support compliance and quality assurance initiatives by maintaining updated filing systems and assisting with audits.
Qualifications
- Diploma or Degree in Business Administration, Office Management, or a related field.
- At least 1-2 years of administrative experience, preferably in an educational or institutional setting.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management.
- Excellent written and verbal communication skills in English; ability to interact professionally with diverse stakeholders.
- Highly organised, with the ability to multitask, prioritise, and meet deadlines in a fast-paced environment.
- Demonstrated problem-solving skills and a proactive, service-oriented attitude.
- Ability to work independently as well as collaboratively within a team.
- Familiarity with university administrative systems (e.g., student information systems) is an advantage.