Job Description
Are you a high-performing administrative professional with a flair for executive-level support? A7 Recruitment is seeking a detail-oriented and proactive US Executive Concierge Senior Associate to join our elite team in Pasig City. This role is pivotal in ensuring that our senior leadership operates with maximum efficiency and focus.
In this capacity, you will serve as the primary point of contact for complex administrative needs, managing intricate schedules, sensitive communications, and operational logistics. You will work within a fast-paced environment, requiring exceptional discretion, technical proficiency, and a 'concierge-level' service mindset. If you thrive on organization and providing strategic support that drives business success, we invite you to apply.
Responsibilities
- Manage complex, multi-time-zone calendars for senior executives, prioritizing meetings and anticipating schedule conflicts.
- Draft, proofread, and manage high-level correspondence, emails, and presentations with professional precision.
- Serve as the primary liaison between executive leadership and internal/external stakeholders, maintaining strict confidentiality.
- Coordinate intricate travel arrangements, including international flights, accommodations, and detailed itinerary management.
- Prepare comprehensive meeting agendas, record minutes, and track action items to ensure organizational accountability.
- Implement and optimize office administrative processes to improve daily operational workflow.
- Provide concierge-style support for special projects, event coordination, and ad-hoc executive requests.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 3-5 years of experience in executive-level support, preferably in a US-based or international business setting.
- Exceptional verbal and written communication skills in English, with a professional and polished demeanor.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools like Slack or Zoom.
- Proven ability to manage sensitive and confidential information with absolute discretion.
- Strong problem-solving skills and the ability to pivot quickly in a fast-paced, high-pressure environment.
- Ability to work flexible hours to align with US-based time zones.