Job Description
Ador's Bakeshop is currently seeking a detail-oriented and proactive Accounting and Administrative Assistant to join our dynamic team in Marikina City. This role is crucial in supporting our accounting operations while ensuring seamless administrative functions across the organization.
As an Accounting and Administrative Assistant, you will be responsible for maintaining accurate financial records, reconciling sales and payment data, and identifying discrepancies before they impact our operations. Your analytical mindset and keen eye for detail will help protect the company's assets and support informed business decisions.
This position offers an excellent opportunity for professional growth within the accounting field, particularly in the food and hospitality sector. You will collaborate closely with cross-functional teams, including our finance department and operations staff, to maintain the highest standards of accuracy and operational efficiency.
Key aspects of this role include supporting month-end and year-end financial closing processes, maintaining organized filing systems for both accounting and administrative documents, and assisting with inventory verification procedures. You will also be tasked with generating reports as requested by the accounting manager and handling sensitive information with the utmost confidentiality and professionalism.
The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational abilities, and possess excellent communication skills in both English and Filipino. This contract position provides valuable hands-on experience in a supportive and collaborative team environment.
Responsibilities
- Verify and reconcile sales transactions, payment records, and inventory data to ensure accuracy and completeness
- Identify and resolve discrepancies in financial records, escalating issues as needed to the accounting manager
- Process daily accounting entries and maintain updated financial documentation
- Support month-end and year-end closing procedures, including preparing supporting schedules and reports
- Maintain organized filing systems for accounting and administrative documents
- Assist with inventory verification and stock count reconciliation processes
- Prepare ad hoc reports and financial summaries for management review
- Handle confidential information with discretion and professionalism at all times
Qualifications
- Bachelor's degree in Accounting, Finance, or a related business field is preferred
- At least 1-2 years of relevant experience in accounting, bookkeeping, or administrative support roles
- Proficiency in Microsoft Office applications, particularly Excel and Word
- Strong analytical skills with keen attention to detail and accuracy
- Excellent organizational and time management abilities to meet deadlines
- Ability to work independently with minimal supervision and collaboratively in a team environment
- Strong communication skills, both written and verbal
- Experience with accounting software or ERP systems is a distinct advantage