Job Description
Proline Group is seeking a proactive and detail oriented Assistant Company Secretary to join our team in Subang Jaya, Selangor. You will support a portfolio of corporate clients with end to end secretarial services, ensuring strict compliance with the Companies Act 2016, regulatory requirements, and robust corporate governance practices. This role offers exposure to diverse industries, close collaboration with senior counsel and finance teams, and clear pathways for professional development within a dynamic, client focused environment.
As part of our secretarial team, you will help manage the lifecycle of corporate records from incorporation to renewal, coordinate board and shareholders meetings, prepare accurate minutes and resolutions, and ensure timely regulatory filings. You will also monitor regulatory changes, advise clients on governance best practices, and liaise with regulators, auditors and legal advisers to uphold the highest standards of compliance. This is a client facing role that rewards accuracy, accountability and strong communication skills.
We offer a competitive salary, comprehensive benefits, and a collaborative culture that emphasizes professional growth, cross functional learning, and client service excellence. If you are organized, motivated, and ready to contribute to a fast paced team, this is the right opportunity to advance your career in company secretarial practice.
Responsibilities
- Oversee and assist in company secretarial matters for a portfolio of corporate clients
- Prepare and file statutory documents with SSM and other regulatory bodies
- Maintain and update statutory registers, minutes, resolutions and corporate records
- Coordinate board and shareholders meetings including agendas, notices and minutes
- Provide guidance on corporate governance, compliance requirements and regulatory changes
- Liaise with clients, auditors, legal advisers and regulators to ensure timely filings
- Monitor deadlines for annual returns, renewals and other statutory obligations
- Support group level secretarial operations and client onboarding activities
Qualifications
- Bachelor's degree in law, accounting or related field; professional secretarial qualification is a plus
- 1-3 years of experience in company secretarial or corporate governance
- Solid knowledge of Companies Act 2016, SSM e secretariat portal and related regulatory requirements
- Strong attention to detail, organization and multi tasking abilities
- Excellent communication and interpersonal skills in English and Malay
- Proficient in Microsoft Office and familiarity with secretarial software or platforms
- Ability to maintain confidentiality and comply with regulatory standards