Job Description
Join 1company.com as a Company Secretary Executive (Junior/Senior) in Kepong, Kuala Lumpur, and play a pivotal role in securing compliant governance for a growing organization. This role offers exposure to statutory compliance, corporate secretarial administration, and strategic support to the leadership team.
As a Company Secretary Executive, you will partner with senior management to ensure timely and accurate statutory filings, maintain corporate records, and support governance processes across the company and group entities. You will help manage board communications, coordinate meetings, prepare board packs, and track key governance calendars.
We are seeking proactive individuals who are meticulous, ethical, and solutions-oriented. You will thrive in a fast-paced environment that values attention to detail, confidentiality, and professional integrity. This is an ideal role for those looking to advance a career in corporate secretarial within Malaysia's dynamic business landscape.
What you will do:
Responsibilities
- Prepare and maintain board meeting materials, minutes, and action items; coordinate meeting logistics and distribution of materials to directors.
- Ensure timely and accurate statutory filings and corporate secretarial documents in compliance with Companies Act 2016 and related regulations.
- Maintain and secure corporate records, registers, and minute books for the company and its subsidiaries.
- Coordinate with regulators, external counsel, and auditors; manage AGM/EGM processes, notices, and related communications.
- Assist in corporate secretarial changes, including director appointments, shareholdings updates, and capital changes.
- Support governance initiatives, risk management, and internal control programs; monitor compliance and raise issues to management.
Qualifications
- Diploma or degree in Secretarial Studies, Law, Business Administration, or related field.
- 1-3 years of experience in corporate secretarial or compliance; junior or senior levels considered.
- Solid knowledge of the Companies Act 2016 and Bursa Malaysia rules; familiarity with corporate governance best practices.
- Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
- Excellent written and verbal communication in English; Malay proficiency is a plus; bilingual abilities preferred.
- Proficiency in Microsoft Office and secretarial software; ability to work with confidential information.