Job Description
Tan Chong Motor Holdings Berhad, a leading name in the automotive industry, is seeking a detailâoriented Group Secretarial Executive / Senior Executive to support our corporate administration functions. In this role you will be instrumental in ensuring seamless coordination of board activities, statutory filings, and compliance across the group.
You will collaborate with senior management and crossâfunctional teams to deliver highâquality secretarial services, manage documentation, and uphold the highest standards of corporate governance. This is an exciting opportunity to grow your career within a dynamic, marketâleading organization that values professionalism and continuous improvement.
Responsibilities
- Coordinate board meetings, agenda preparation, minute taking, and followâup actions.
- Maintain and update statutory records, filings, and corporate documentation in compliance with regulatory requirements.
- Manage correspondence with external stakeholders, including legal counsel, regulatory bodies, and shareholders.
- Support the drafting and review of corporate policies, procedures, and reports.
- Assist in the preparation of board papers, presentations, and annual reports.
- Monitor changes in legislation and ensure timely implementation of required updates.
- Provide secretarial support for committees and senior executive teams.
- Drive continuous improvement initiatives within the secretarial function.
Qualifications
- Diploma or degree in Business Administration, Law, Accounting, or a related field.
- Proven experience in a secretarial or corporate administration role, preferably within a group structure.
- Strong knowledge of Malaysian corporate secretarial practices and regulatory frameworks.
- Proficiency in MS Office applications (Word, Excel, PowerPoint) and document management systems.
- Excellent organisational, timeâmanagement, and multitasking abilities.
- High level of discretion, confidentiality, and attention to detail.
- Effective communication and interpersonal skills, with the ability to interact at all levels.
- Professional certification (e.g., MIA, ICSA) is an added advantage.